Executive Assistant

In its commitment to long-term expansion and enhanced service to customers and community, Asentria Corporation’s standards of employee skills, competence, and teamwork are and shall remain among the highest in the field.

Asentria is a global leader in remote site monitoring and control systems for wireless infrastructure. Our solutions help manage and optimize passive infrastructure (power, batteries, generators, HVAC, environmental sensors, and more) at cell sites, reducing maintenance costs, preventing outages, and improving operational efficiency. We are seeking an Executive Assistant to join our team and support our executive leadership in achieving strategic goals.

Purpose of the Job:
To provide high-level administrative support to executive leadership, enabling them to focus on strategic priorities by managing day-to-day operational and administrative tasks efficiently and effectively.

Thus, for the position of Executive Assistant, the employee will perform the following duties:

• Manage executive calendars, including scheduling meetings, appointments, and events across the leadership team.
• Handle email correspondence, prioritizing messages and responding on behalf of executives when appropriate.
• Coordinate travel arrangements, such as booking flights, accommodations, and transportation for executive team members.
• Draft, edit, and prepare documents, reports, or presentations as requested by leadership.
• Conduct research using online resources or internal tools to support executive projects, decisions, or initiatives.
• Perform data entry, maintain organized records, and manage filing systems for easy access.
• Monitor business communications and workflows to identify action items requiring attention from team members.
• Record and track action items in Odoo Project or another designated system, ensuring timely follow-up and completion.
• Proactively identify potential issues, opportunities, or forgotten tasks and bring them to the attention of the appropriate executive.
• Serve as a reliable point of contact between executives, internal teams, and external stakeholders.
• Remain available during standard working hours to provide prompt assistance to leadership as needed.
• Take initiative to handle delegated tasks on behalf of executives, reporting back with updates or results.
• Assist with personal (non-business) matters for executives when requested, such as scheduling personal appointments, tracking tasks, or arranging personal travel, to help them maintain focus on business priorities.
• Perform any additional administrative tasks or duties as assigned by executive leadership.

By applying, candidates should demonstrate:

• A commitment to maintaining confidentiality and handling sensitive information with discretion.
• Exceptional organizational skills and a keen eye for detail.
• Strong written and verbal communication abilities.
• A proactive mindset with the ability to anticipate needs and act independently.
• A professional demeanor suitable for representing the executive team.

Required Skills and Experience:

• Proven experience as an Executive Assistant or in a comparable administrative support role.
• Proficiency with office software (e.g., Microsoft Office Suite, Google Workspace) and scheduling tools.
• Excellent time management skills with the ability to prioritize effectively in a fast-paced environment.
• Strong interpersonal skills and the ability to collaborate with diverse teams.
• A high degree of professionalism and discretion.
• Flexibility to adapt to shifting priorities and manage multiple responsibilities concurrently.

Additional Expectations:
In addition to the experience and competence required of an Executive Assistant, Asentria employees must exhibit:

• A personal aptitude for problem-solving, high intelligence, perseverance, and orderliness.
• Responsibility and a drive toward achieving goals with satisfaction in their attainment.
• Calmness and endurance under stressful conditions.
• Consistency and predictability in attendance and duty performance.
• Initiative as an individual and a willingness to contribute to group efforts.
• Accurate judgment of situations, free from unconstructive criticism.
• Fairness, empathy, and appreciation toward colleagues, paired with effective communication skills.

Screening Process:
In keeping with these job requirements, Asentria Corp utilizes application forms, interview procedures, and pre-employment non-medical testing regimens to assess whether applicants possess the necessary skills, competency, and personal attributes to meet the company’s performance standards. Applicants for the Executive Assistant position will undergo such screening procedures.

Human Resources
Asentria Corp.